Pre-Qualified Professional Services

Pre-Qualified Professional Administrative Services

The Texas Department of Agriculture (TDA) is implementing a two-phase process to pre-qualify a pool of grant administrators. Local governments may solicit proposals from this pool for preparation of an application to the Texas Community Development Block Grant (TxCDBG) program, and subsequent administration services if a grant is awarded. In Phase One, TDA requests pre-qualification applications from interested individuals and firms to be pre-qualified for grant writing and administrative services to assist communities in proposed projects to be financed with certain categories of TxCDBG funding. Administrators approved through this RFQ process will be eligible to provide services to communities receiving grant funds. Pre-qualification of a grant administrator indicates that the application was complete and timely, and does not include an evaluation of the quality of services offered by the administrator.

Phase Two is the final grant administrator selection process. Participation in the Phase Two streamlined request for proposals (RFP) process will be limited to only those administrators that have submitted a complete application in response to Phase One and that have been approved by TDA. Any resulting contracts for grant administrative services between a local government and a grant administrator may not exceed a total of $50,000. Actual budgets and tasks may be negotiated after the grant administrator has been selected by a participating local government.

Addendum 3 Questions and Answers from Applicants Click HERE for this document

Pre-Qualified Administrators (Approved Vendor List)

Instructions for Communities:
Phase 2 Instructions
Administrative Services Procurement Using the Pre-Qualified List Webinar Slides

Phase 2 Solicitation Forms:
Request for Project-Specific Proposal Forms A506 (Word Format) 
Response from Service Provider Form A507 (Word Format) 
Evaluation of Proposals Form A508 (Word Format)

Pre-Qualified Administrative Services for TxCDBG Program Year 2018 (PY 2018)
 Original RFQ documentation may be found HERE
PY 2018 Application for Pre-Qualification (Vendor Use Only)

Firm Name

Application Contact Information Small
 A & J Howco Services Click HERE   Kay Howard   kay@howco.net X  X  
 Ark-Tex Council of Governments Click HERE   Toni Lindsey     tlindsey@atcog.org      
 Blais & Associates, Inc. Click HERE  Neil Blais   nblais@blaisassoc.com      
 Business Service Company Click HERE  Carlos Mondragon   cdragon2010@gmail.com X  
 Community Development Management Co. Click HERE  Rudy Ruiz   rudyr@ccaustin.com X  
 D. Austin Colina & Associates Click HERE  Daniel Colina    DAustinColina@gmail.com X  
 David J Waxman, Inc. Click HERE  David Waxman   davidjwaxman@sbcglobal.net X  X  
 Esser & Company Consulting, LLC. Click HERE  Carl Esser   carl.esser@hotmail.com      
 GMJ, Inc. Click HERE  John Johnson   jjohnson@gmjinc.com X    
 Grant Development Services, Inc. Click HERE  Gandolf Burrus   gburrus@texasgrants.us X    
 GrantWorks, Inc. Click HERE  Brenna Minor   grantworks@grantworks.net X    
 Hanson Professional Services Click HERE  Anna A Smith   asmith@hanson-inc.com      
 Hollis Rutledge and Associates, Inc. Click HERE  Hollis Rutledge   hollis@rutledge-associates.com X X
 Langford Community Management Services Click HERE  Judy Langford   judy@LCMSinc.com X X  
 Lawrence & Associates  Click HERE   Jessica Kaltenbach     jekalten1@gmail.com X  X   
 Marbek Services LLC Click HERE  Rebecca L Brewster     brewster@valornet.com X X  
 Middle Rio Grande Development Council Click HERE  Nick Gallegos   nick.gallegos@mrgdc.org      
 Municipal Consulting Agency Click HERE  Valree Thompson   valreethompson@hotmail.com X  
 Municipal Development Services Click HERE  Kim Lacey    kimalacey@gmail.com  X  
 Panhandle Regional Planning Commission Click HERE  Dustin Meyer   dmeyer@theprpc.org      
 Provision Specialized Resources, LLC Click HERE Alice Ashley   aliceashley@provisionsr.com X  
 Public Management, Inc. Click HERE  Patrick Wiltshire   pwiltshire@publicmgt.com X    
 Raymond K. Vann & Associates, LLC Click HERE  Raymond K Vann   rvann@rkvtexas.com X    
 Resource Management & Consulting Co. Click HERE  Charles Edwards   charles@grant-consultant.com X  
 Resource Mobility Associates, Inc. Click HERE  Francisco Briones   franciscobriones38@yahoo.com X    X
 Rhonda G. Stastny Click HERE  Rhonda G Stastny    rhondags77@gmail.com X X  
 Ricardo Gomez & Associates Click HERE  Ricardo Gomez   RGAinArroyoCity@aol.com X X  X
 Shelly Green Click HERE  Shelly Green      shellymgreen@sbcglobal.net X X  
 The Mineral Wells Industrial Foundation, Inc. Click HERE  Stephen Butcher   sbutcher@mwed.org X    
 Traylor & Associates, Inc. Click HERE  Mark Taylor   mark@grtraylor.com X    

Current Opportunities for Pre-Qualification

See below for open solicitations to pre-qualify for grant writing and administrative services opportunities. 

TxCDBG Program Year 2019 Grant Administrator Pre-Qualification

TDA is pleased to announce the Application to pre-qualify grant administrators for the 2019 TxCDBG Program Year. This is a two phase procurement process to pre-qualify grant administrators. Administrators that provide grant writing services and/or administration services for the TxCDBG Program are invited to submit applications. Local governments shall solicit proposals from this pool for preparation of an application to the TxCDBG program, and subsequent administration services is a grant is awarded. This streamlined procurement process is for administrative services contracts up to $50,000. Applications to pre-qualify grant administrators must be received by January 15, 2019.

The PY 2019 RFQ release includes:

-  Request for Qualifications: This document provides guidance for administrative firms wishing to provide administrative services during the 2019 Program Year. Click HERE for this document.

-  Application for Pre-Qualification Form: This fillable form must be submitted by participating administrative service providers.
Click HERE for this document. (If experiencing difficulty opening document in web browser: Please right click hyperlink and download. Then open the document in the location you saved the document) 

-  Phase 2 Solicitation Forms: These forms will be available soon, and demonstrate the basic expectations for a community's role during the second phase of this procurement method. No action is required for Phase 2 until TDA releases the PY 2019 Pre-Qualified Administrator List.

The deadline for questions and requests for clarification on this RFQ was December 7, 2018. Addendum 1 Questions and Answers from Applicants for 2019 TxCDBG Program Year can be found HERE.

Note:  In preparation for the 2019-2020 Community Development Fund application cycle, many grant administrators have already been selected using the 2018 Pre-Qualified Administrator List. The 2019 Pre-Qualified Administrator List must be used for any administrative services contracts awarded by the local governing body during the time period of February 1, 2019 to January 31, 2020.

Certified Administrators

All individuals that are responsible for administration of a TxCDBG grant contract must attend CDBG training annually.  Once training is completed, the individual will be included on the current Certified Administrators List that is posted to the TDA website.  This requirement applies to the point of contact for administrative requirements of the grant, whether a third party administrator procured by a community, an employee of a Council of Government serving as a subrecipient to the community, or an employee of a self-administering community.

Current Certified Administrators 

To become certified, please plan to attend one of the upcoming TxCDBG Implementation Workshops: Dates and locations may be found HERE.

Click HERE
Click HERE