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Implementation Manual, Forms and Appendices

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Stakeholder Letter: September 2023 Revisions to the TxCDBG Project Implementation Manual
 

                                                                    These forms may be updated as needed.

 

For Reference ONLY

Effective 9/1/2023

Complete TxCDBG Implementation Manual (Select forms are ONLY available below)   Download
Chapter Form No. Form Description    
Table of Contents     
Acronym List    
Section A Community Development Program Overview   Download
TDA-GO Reference Documents    
Technical Assistance    TDA-GO Support Ticket Form (CDBG) Click HERE    
System Overview    Introduction to TDA-GO Download   
     TDA-GO Website Link TDA-GO!  
     Roles and Definitions Download  
     From Forms to TDA-GO Procedures Download   
         VISUAL AID    Grant Timeline: Am I On The Right Track? Download   
Navigation    How to Navigate the Blue Tools Menu in TDA-GO Download    
Organization & User Setup    How to Register New Users and Organizations Download  
     How to Setup the Dashboard Download   
Application Basics    How to Initiate a Grant Application in TDA-GO Download  
     How to Find a Grant Application in TDA-GO Download  
     How to Submit an Application (Video Instructions) View Tutorial  
     Responsibilities by Status Download   
TDA-GO Process    TDA-GO Checklist *UPDATED 1/02/2024* Download  
Key Actions    How to View and Execute a Grant Agreement  Download
View Tutorial 
 
     How to Complete the Grant Overview Page Download   
Chapter 1 Administration and Reporting  Download Download
     How to Initiate, Complete, and Submit a Grant Application   Download 
     How to Complete and Submit Performance Reports   Download
     How to Navigate the Pre-Award Process *NEW*   Download
     How to Complete Pre-Award FMSSA Report *NEW*   Download
  A100 Authorized Signatories   Download
  A101 Affidavit of Posting - Citizen Participation Public Hearing   Download
  A102 Administrative Activities Checklist   Download
  A103 Filing System Guide   Download
     Engineer Certification Form   Download
Chapter 2 Financial Management  Download Download
     How to Submit a Payment Request   Download
     How to Use a PR to Make a Balance Adjustment    
  A207 Acceptable Back-up Documentation for Eligible Costs   Download
  A208  TxCDBG Match Calculator   Download 
  A209  Direct Deposit Form 74-176   Download 
Chapter 3 Environmental Review Download Download
     ER Levels EA & CEST Timeline    Download
    How to Prepare and Submit the Environmental Report   Download
   A301  Exemption from SHPO Review   Download
  A309 Summary of Levels of Environmental Review & Documentation Required in ERR   Download
  A310  Sample Affidavit of Posting - Environmental   See A101 
Chapter 4 Contract Special Conditions Download Download

 
  See How to Complete the Grant Overview Page (in reference docs above)    
    Policy Issuance: BABA and VAWA *NEW*   Download
Chapter 5 Procurement Procedures Download Download
    How to Initiate, Complete and Submit an MSR   Download
    How to Create a 10-day Verification Screenshot *NEW*   Download
    How to Complete and Submit a Change Order   Download 
    Legacy Grants & Change Orders/COCC Tutorial   Watch Video
  A504 Small Purchase Procurement Record   Download
  A506 Request for Project-Specific Proposal Form   Download
  A507 Response from Service Provider Form   Download
  A508 Evaluation of Proposals Form   Download
  A509 Construction Award Details   Download
     Frequently Asked Questions (FAQ) TxCDBG Conflict of Interest Provisions   Download 
Chapter 6 Acquisition  Download Download
  A602 HUD Appendix 30 - Guideform - Notice to Owner Involuntary Acquisition   Download 
  A603 HUD Appendix 31 - Guideform - Voluntary Acquisition Informational Notice - Agencies w/o E.D.   Download
  A604 HUD Appendix 32 - Voluntary Acquisition Informational Notice - Agencies with E.D.   Download
  A605 Sample Notice of Agreement to Donate   Download 
  A606 Sample Notice to Owner for Donations of Easements and Rights of Way   Download 
  A607 Sample Just Compensation Determination Statement   Download
  A608 Sample Owner Release Form for Donated Property   Download 
  A609 Sample Written Purchase Offer   Download
  A610 Administrative Settlement Guide   Download 
Chapter 7 Davis-Bacon Labor Standards Download Download
     See How to Complete the Grant Overview Page (in reference docs above)    
     See How to Initiate, Complete and Submit an MSR (in Ch. 5 above)    
  A704 Pre-construction Conference Report   Download
  A705 Request for Additional Classification and Rate (Updated 7/14/23)   Download 
  A707 Record of Employee Interview    Download
  A708 Sample DOL Payroll Form   Download
  A711 Davis-Bacon Coverage Chart   Download 
  A712 Notice of Payroll Violation   Download 
  A713  Notice of Determination to Assess Liquidated Damages   Download 
Chapter 8 Force Account Labor Download Download
     How to Request Force Account Methods   Download 
  A800 Force Account Time Sheet   Download
  A807 Certificate of Construction Completion for Force Account   Download 
  A808 Request to Use Force Account Labor (Updated 7/14/23)   Download
Chapter 9 [RESERVED]    
Chapter 10 Civil Rights Requirements  Download Download
     See How to Complete and Submit Performance Reports (in Ch. 3 above)    
     See How to Complete the Grant Overview Page (in reference docs above)    
  A1002 Sample Code of Conduct     Download
  A1003 Sample Excessive Force Policy   Download
  A1004 Sample Section 504 Policy Against Discrimination based on Handicap and Grievance Procedure   Download 
  A1005 Sample Notices - Civil Rights   Download
  A1006 Section 504 Self-Evaluation Form   Download
  A1007 Sample Fair Housing Month Proclamation   Download
  A1009 Sample Fair Housing Public Service Announcement   Download
  A1013 Sample Citizen Participation Plan   Download
  A1014 Sample Resolution Regarding Civil Rights   Download
  A1015 Sample Fair Housing Policy   Download
  A1016 Civil Rights Responsibilities Checklist   Download 
  A1021 Sample Section 3 Service Area (Updated 1/24/2024)   Download
  A1022 Employer Certification Form (Excel version) (Updated 3/26/2024)   Download
  A1023 Certification as Section 3 Business   Download
  A1024 Section 3 Sample Presentation to Local Community   Download 
  A1025 Violence Against Women Act (VAWA) Certification   Download   
Chapter 11 Contract Amendments  Download Download
     How to Initiate and Complete an Amendment Request   Download
     How to Cancel an Amendment Request   Download 
Chapter 12 Contract Closeout Download Download
    How to Complete the Closeout Process   Download
Video Tutorial
Chapter 13 Monitor Review Download Download
    How to Complete and Submit Monitoring Documentation   Download
    TDA-GO Monitoring Workflow - Responsibility by Status *NEW*   Download
  A1302 Support Documentation for Monitoring Review    Download 
  A1303 Self Monitoring - Instructions for Reviewers *NEW*   Download
Chapter 14 Audit Requirements Download Download
    How to Complete the OCSAR   Download
  A1402 Sample Request for Proposals for Audit Services   Download
    Policy Issuance 22-01 OCSAR   Download
Section B Planning Download Download
  B2 Sample Filing System Guide for Planning Projects   Download
  B4 Sample Public Advertisement for Planning Services   Download 
  B5 Sample Request for Proposals, Cover Letter   Download
  B6 Sample Request for Proposals for Planning Services   Download 
  B7 Sample Proposal Rating Sheet for Planning Services   Download 
  B10 Sample Public Hearing Notice   Download 
  B13 Planning Monitoring Checklist   Download 
Section C Housing Rehabilitation  Download Download
  C2 Sample Housing Rehabilitation Guidelines   Download 
  C2a Status of Compliance with Lead-Based Paint Regulations   Download 
  C2b Certification of Lead-Based Paint Exemption   Download 
  C3 Housing Rehabilitation Work Write-up and Cost Estimate Worksheet   Download
  C4 Housing Rehabilitation Change Order Request Approval   Download 
  C5 Housing Rehabilitation Payment Request   Download
  C6 Housing Rehabilitation Case File Review   Download 
  C7 Summary of Major Lead-Based Paint Regulations   Download 
  C8 Home Inspector Qualification Certification   Download
  C9 Sample Release of Lien   Download 
Section C Part II OSSF    
  CII2 Sample OSSF Guidelines   Download
  CII2.A Yardline Assistance Guidelines Template   Download
  CII3 OSSF Checklist   Download
  CII504 OSSF Small Purchase Procurement Record   Download
  CII505 Construction Contract Change Order   Download 
  CII709 Certificate of Construction Completion for OSSF Projects   Download 
  CII709I Certificate of Construction Completion for OSSF Projects (Individual Homeowner)   Download 
Section D Texas Capital Fund  Download  
  D1 TCF Contractor-Company Agreement Certification and Guide   Download
  D7 2020 TCF Survey Questionnaire (Family Income/Size Certification)   Download
  D7 2020 TCF Survey Questionnaire (Family Income/Size Certification) en Español   Download
  D8 TCF Aggregate Benefit Report   Download
Section E Self-Help Centers    
Appendices (Word Versions only)    
Appendix A Links to Resources including State and Federal Regulations   *NEW*   Download
Appendix B Required Contract Provisions   Download
Appendix C Vehicle/Equipment General Conditions --- Download 
Appendix D Sample Administration Services RFP Packet   Download
Appendix E Sample Engineering Services RFQ Packet   Download
Appendix F Sample Construction Bid Packet Download Download
Appendix F* HUD-4010 Required Contract Provisions   Download
Appendix G Sample Material Bid   Download
Appendix H Pre-Application Procurement Q&A ---  
POLICY ISSUANCE 19-01 Revised version posted 4/1/2019